AHB PRIVACY POLICY
The law Office “Atlas Hukuk Bürosu (AHB)” places great importance on processing the personal data of our visitors who have provided their data to us through the contact form on our website https://atlas.legal, or have reached us via email (atlas@atlas.legal) or by phone (+90 212 270 96 62), in accordance with the legal provisions. This privacy policy, created in accordance with Article 10 of the Law on the Protection of Personal Data (KVKK), aims to inform our visitors about our data processing and fulfill our obligations regarding data protection.
WHAT KIND OF PERSONAL DATA DO WE PROCESS?
The term “personal data” encompasses all information relating to an identified or identifiable natural person. The categories of personal data that may be processed by the law office AHB are as follows:
• Information for inquiry/complaint management: Personal data related to all types of inquiries or complaints directed to AHB, including the collection and evaluation of such inquiries or complaints. In this context, it includes names, surnames, email addresses, and other personal data provided by visitors through the contact form or reaching us via email or telephone.
• Information regarding legal proceedings and compliance: Personal data processed in the context of legal proceedings for the pursuit of claims and rights, as well as for the fulfillment of legal obligations (e.g., data contained in documents such as court and administrative decisions).
FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA?
• Processing and fulfillment of your inquiries and legal claims
• Conducting payments
• Electronic invoice generation, e-archiving
• Providing information through your preferred communication channel (email, postal address)
• Forwarding your complaints or inquiries to AHB members
• Processing, monitoring, and providing information regarding our contractual obligations arising from our attorney-client relationship
• Securing/archiving, storing, and retaining transaction records in accordance with applicable legal requirements for data retention, reporting, and compliance with information obligations.
• Fulfilling our legal obligations
• Defending against fraudulent and similar actions, including attacks on the IT infrastructure of the Homepage of the AHB law office
HOW DO WE COLLECT YOUR PERSONAL DATA?
Your personal data is electronically collected by the law office AHB for the purposes stated in this privacy policy when you fill out the contact form on the website and click the “Submit” button. Further collection of your personal data occurs when you contact us via email or telephone and provide your personal data through those means.
WHAT DATA PROTECTION MEASURES ARE IMPLEMENTED?
To ensure the protection of personal data against unauthorized access and unlawful processing, the databases containing your personal data are protected on our servers with appropriate technical measures. Access to personal data by AHB employees is restricted based on their job description and is only done using usernames and passwords.
ARE YOUR PERSONAL DATA SHARED WITH THIRD PARTIES?
Once the completed contact form is submitted by you or when you provide your personal data to us via email or telephone, your personal data is processed exclusively by our employees to handle your request.
Additionally, service providers such as hosting providers, archiving and storage services, and software service providers that provide us with the infrastructure for the contact form service or email service on our website may have technical access to this data only within the scope of their service provision.
Furthermore, your data may also be disclosed to external service providers, hosting providers, tax and legal advisors, as well as individuals, organizations, and institutions to the extent permitted by legal provisions or necessary to fulfill our legal obligations. This is done only to a limited and reasonable extent in connection with the purposes mentioned in this privacy policy. Within this framework, we may transmit your data to courts, arbitration tribunals, authorities, or legal advisors when necessary to comply with applicable law or to assert, exercise, or defend legal claims.
HOW LONG DO WE STORE YOUR PERSONAL DATA?
Unless an explicit storage period is specified during collection, your personal data will be deleted as soon as it is no longer necessary for the fulfillment of the purpose of storage, unless legal retention obligations within the scope of our service provision (e.g., contractual and tax-related retention obligations) prevent deletion.
WHAT RIGHTS DO YOU HAVE AS THE DATA SUBJECT?
According to Article 11 of the Law (KVKK), you have the following rights regarding the processing of your personal data:
• To request confirmation of whether AHB is processing your personal data and, if so, to obtain information about the personal data AHB processes and further details,
• To request the correction of inaccurate personal data,
• To request the deletion of the personal data processed by AHB,
• To request the restriction of processing of personal data by AHB,
• To request the transfer of data, or
• To object to the processing of personal data by AHB,
• To receive information about whether your personal data is being transferred to third parties, both domestically and internationally,
• To request notification to third parties regarding the correction or deletion of data,
• To object if automated processing leads to a result that is disadvantageous to you,
• To claim compensation if you have suffered damages as a result of unlawful processing.
WHAT IS THE OBLIGATION FOR UPDATING AND PROPER RETENTION OF PERSONAL DATA?
According to Article 4 of the KVKK, the law office AHB is obligated to comply with the legal requirement to keep personal data accurate and up to date. In this regard, data subjects are required to submit their accurate and current data to AHB so that AHB can fulfill its legal obligations. If your data changes, we kindly request you to contact us through the communication channels provided below and update your data.
HOW CAN YOU CONTACT US?
To exercise your rights under the Law on the Protection of Personal Data (KVKK), you can complete and submit your requests using the “Personal Data Protection Application Form (KVKK Başvuru Formu)” or send them in writing via registered mail to the address provided below. Alternatively, you can use your registered email address previously provided to us, secure electronic signature, mobile signature, or Registered Electronic Mail (KEP) address.
APPLICATION METHOD & ADDRESS FOR SUBMITTING YOUR APPLICATION
• Application through a notary in Türkiye: (16325-23780-70967) UETS
• Application using your previously provided and registered email address with us: bilgi@atlas.legal
Click here to access the “Personal Data Protection Application Form (KVKK Başvuru Formu).”
(In your application, the requested information must be clear and understandable and relate to you or a person represented by you. If you represent another person, you must attach a notarized special power of attorney to your application.)
According to the “Regulation on Procedures and Principles of Application to the Data Controller (Veri Sorumlusuna Başvuru Usul ve Esasları Hakkında Tebliğ),” the following information is required:
• Last name, first name,
• Signature (for written applications),
• T.C. Identification number for Turkish citizens or nationality and passport number for foreigners,
• Residential address or business address for delivery, if applicable,
• Email address for notifications,
• Telephone and fax number, as well as the essential elements of the subject of the application.
Unfortunately, we will have to reject applications that do not include this information. If there are processing costs associated with your application, we will request these costs from you. These processing costs are a minimal amount determined by the Data Protection Authority in the “Regulation on Procedures and Principles of Application to the Data Controller (Veri Sorumlusuna Başvuru Usul ve Esasları Hakkında Tebliğ).” According to this provision, no fee will be charged for the first 10 (ten) pages of written responses to your application, and a processing fee of 1 TL per page will be charged for each additional page over 10 (ten) pages. If your response is provided on a recording medium such as a CD or USB stick, you will be charged for the share of the recording medium costs. The requests contained in your application will be processed as soon as possible and no later than 30 (thirty) days, depending on the nature of the request.
IMPORTANT NOTICE REGARDING THE AHB PRIVACY POLICY
AHB reserves the right to make changes to this privacy policy in accordance with legal provisions, secondary regulations, and decisions of the Data Protection Authority. These changes will take effect immediately upon their publication on the AHB homepage.
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